The Venerable Howard Stringfellow
333 Wyandotte Street
Bethlehem, Pennsylvania 18015
(610) 691-5655, ext. 222 archdeacon@diobeth.org
St. Margaret’s Church in Emmaus
Vestry Meeting
14 April 2010 at 7:00 pm
Agenda
Devotions
Approval of Minutes March 10
Report from Canon Shallcross on Parochial Matters
Discussion about Parochial Matters in General
Nursery School Committee Report
This Committee is charged to learn and to evaluate the mission and operation of the Nursery School; to analyze its financial position; and to make any appropriate recommendations to the Vestry.
Parish History Committee Report
This Committee is charged to develop and to present to the Vestry a parish history from a systems perspective, so that automatic patterns of functioning can be improved and changed to assist the mission and ministry of St. Margaret’s.
Financial Report: Treasurer’s Report for March
Distribution of Invested Funds to pay unpaid obligations
Other Business
The Venerable Howard Stringfellow
333 Wyandotte Street
Bethlehem, Pennsylvania 18015
(610) 691-5655, ext. 222 archdeacon@diobeth.org
St. Margaret’s Church in Emmaus
Vestry Meeting
14 April 2010 at 7:00 pm
Minutes
Present: Bishop Paul, Tim Merrill, Libby House, Connie Archer, Sally West, Lexa Shallcross, Jenny Wager, Maria Tjeltveit, Mac West, Howard Stringfellow, Anne Kitch, and Charlie Barebo.
Devotions
AK led the devotions.
Approval of Minutes March 10
Moved by LH, seconded by TM; passed unanimously.
Report from Canon Shallcross on Parochial Matters
A report was distributed in hard copy.
Discussion about Parochial Matters in General
TM reported the work of the building committee, how estimates are being sought for repairs to the roof. CB recommended a roofer.
LS reported that lights are out in the mail hall and that the air conditioning and its filter causes a leak when it is switched on.
TM reported that St Margaret’s sign had been refurbished by parishioners
Nursery School Committee Report
This Committee is charged to learn and to evaluate the mission and operation of the Nursery School; to analyze its financial position; and to make any appropriate recommendations to the Vestry.
LH’s report is contained in her written report, emailed to all on the vestry. The financial issues facing St Margaret’s Nursery School (SMNS) are pressing. LH said that a budget needs to be in place in May for appropriate planning for the academic year 2010-2011.
CB thanked LH for the completeness and thoroughness of her report.
TM pointed out that $4K of income to St Margaret’s comes from SMNS.
Parish History Committee Report
This Committee is charged to develop and to present to the Vestry a parish history from a systems perspective, so that automatic patterns of functioning can be improved and changed to assist the mission and ministry of St. Margaret’s.
AK and MW distributed a preliminary timeline of clergy leadership and a list of important St Margaret’s activities.
Several members of the vestry added observations about the history of St Margaret’s.
Financial Report: Treasurer’s Report for March
Distribution of Invested Funds to pay unpaid obligations
The financial report was reviewed.
CB moved that St Margaret’s liquefy investments so as to pay its assessment, the pension premiums, and medical insurance for the vicar; seconded by LH; passed unanimously.
TM went over some features of the budget.
LS spoke about her interpretation of half-time employment (one-half salary but all other benefits remaining unchanged).
TM moved that $550.00 be moved within the priest’s remuneration so that some benefits remain in place; seconded by CB; discussed; and passed unanimously except for LH who abstained.
CB moved that the vicar’s housing be increased by $4061.50 (from salary) and that the pension be correctly calculated accordingly; TM seconded; and passed unanimously.
Other Business
HS said that meetings, in accord with a previous decision, would be on the third Wednesday of the month beginning in May.
| Item | 2005 Actual | 2006 Actual | 2007 Actual | 2008 Budget | 2008 Actual | 2009 Budget | 2009 Actual | 2010 Budget | ||||
| Revenue | ||||||||||||
| Member Offerings | 102,233.59 | 97,632.72 | 103,137.77 | 106,096.00 | 85,338.89 | 85,000.00 | 72928.40 | $57,560.00 | ||||
| Loose Offerings | 2,559.71 | 2,162.83 | 2,271.93 | 3,000.00 | 1,713.54 | 3,000.00 | 1783.71 | $3,000.00 | ||||
| Fund Raising (Net) | 7,656.80 | 8,665.95 | 9,418.60 | 7,200.00 | 2,335.20 | 4,000.00 | 770.00 | $4,000.00 | ||||
| Nursery School | 4,100.00 | 4,100.00 | 4,100.00 | 4,100.00 | 4,350.00 | 4,100.00 | 4478.00 | $4,100.00 | ||||
| Unrestricted Income | 12,955.32 | 8,343.51 | 43,672.68 | 3,500.00 | 21,848.11 | 3,500.00 | 7575.55 | $0.00 | ||||
| DIT Dividends,Interest & Gains | 3,060.69 | 2,203.59 | 2709.95 | $1,500.00 | ||||||||
| DIT Withdrawals | DIT Withdrawals | 15,000.00 | 14,000.00 | 12,000.00 | 15000.00 | |||||||
| Total General Budget Expense | al Budget Income | 144,505.42 | 134,905.01 | 177,661.67 | 123,896.00 | 117,789.33 | 99,600.00 | 105,245.61 | $70,160.00 | |||
| Total General Budget Expense | 138,728.82 | 140,157.81 | 144,228.95 | 149,087.00 | 122,346.78 | 146,771.00 | 109,699.49 | $93,737.35 | ||||
| Difference | 5,776.60 | (5,252.80) | 33,432.72 | (25,191.00) | (4,557.45) | (47,171.00) | (4,453.88) | ($23,577.35) | ||||
| Expense | ||||||||||||
| Expenses within the Congregation | ||||||||||||
| Building Expenses | ||||||||||||
| Gas | 6,007.99 | 7,550.00 | 4,900.00 | 6,500.00 | 5,988.61 | 6,500.00 | 6179.89 | $6,500.00 | ||||
| Electricity | 4,280.43 | 3,800.00 | 3,400.00 | 4,200.00 | 2,899.99 | 3,400.00 | 2429.43 | $3,600.00 | ||||
| Insurance, Property | 2,791.00 | 3,554.00 | 2,637.25 | 3,200.00 | 2,965.50 | 3,200.00 | 3341.25 | $3,200.00 | ||||
| Maintenance | 9,292.98 | 5,704.22 | 2,552.25 | 5,000.00 | 3,223.19 | 4,000.00 | 1545.05 | $4,000.00 | ||||
| Trash (paid annually) | 510.00 | 600.00 | 825.00 | 1,000.00 | 855.00 | 860.00 | 888.00 | $600.00 | ||||
| Water & Sewer (pd qtrly) | 281.00 | 462.48 | 377.02 | 400.00 | 463.10 | 540.00 | 477.88 | $540.00 | ||||
| Janitorial Supplies | 533.12 | 449.81 | 287.84 | 500.00 | 430.53 | 500.00 | 398.06 | $500.00 | ||||
| Fire Protection | 139.85 | 146.75 | 146.75 | 250.00 | 377.75 | 250.00 | 670.26 | $250.00 | ||||
| Contribution to B&G Reserve | 315.00 | |||||||||||
| Item | Total Building Expense | 23,836.37 | 22,267.26 | 15,441.11 | 21,050.00 | 17,203.67 | 19,250.00 | 15,929.82 | $19,190.00 | |||
| Salary Expenses | 2005 Actual | 2006 Actual | 2007 Actual | 2008 Budget | 2008 Actual | 2009 Budget | 2009 Actual | 2010 Budget | ||||
| Priest Expense | ||||||||||||
| Rector's Salary | 36,738.97 | 37,474.08 | $38,972.88 | $38,973.00 | 38,972.88 | 38,973.00 | 38973.00 | $13,746.00 | ||||
| Housing Allowance | 16,900.07 | 17,237.99 | 17,928.00 | $17,928.00 | 17,928.00 | 17,928.00 | 17928.00 | $12,000.00 | ||||
| Car Allowance | 450.00 | 0.00 | 0.00 | $1,000.00 | 0.00 | 1,000.00 | 0.00 | $0.00 | ||||
| Cont. Education | 53.00 | 0.00 | 355.00 | $500.00 | 0.00 | 500.00 | 0.00 | $0.00 | ||||
| Pension | 10,695.84 | 10,601.52 | 11,026.08 | $11,026.00 | 5,513.04 | 11,026.00 | 8269.56 | $4,882.50 | ||||
| Medical | 6,169.01 | 6,257.47 | 6,451.05 | $6,465.00 | 6,484.03 | 6,465.00 | 5103.76 | $7,656.00 | ||||
| Self Employment Tax | 4,103.00 | 3,138.00 | 4,353.00 | $4,353.00 | 4,352.25 | 4,353.00 | 4353.00 | $1,927.50 | ||||
| Total Priest Expense | 75,109.89 | 74,709.06 | $79,086.01 | $80,245.00 | 73,250.20 | 80,245.00 | 74627.32 | $40,212.00 | ||||
| Other Salary Expense | ||||||||||||
| Sexton's Salary | 2,040.83 | 2,435.96 | 1,808.25 | $1,881.00 | 498.51 | 1,881.00 | 0.00 | $250.00 | ||||
| Organists Salary | 6,695.02 | 6,963.00 | 7,242.00 | $7,532.00 | 7,531.03 | 7,532.00 | 8158.41 | $3,766.00 | ||||
| Substitute Organist | 200.00 | 300.00 | 300.00 | $300.00 | 230.00 | 300.00 | 200.00 | $100.00 | ||||
| Secretary's Salary | 1,972.38 | 2,026.57 | 2,067.77 | $2,151.00 | 2,208.42 | 2,151.00 | 2039.11 | $2,151.00 | ||||
| Substitute Clergy | 0.00 | 575.00 | 0.00 | $625.00 | 300.00 | 625.00 | 125.11 | $375.00 | ||||
| Total Other Salaries | 10,908.23 | 12,300.53 | $11,418.02 | $12,489.00 | 10,767.96 | 12,489.00 | 10522.63 | $6,642.00 | ||||
| Work Comp | 2,336.00 | 3,210.00 | 2,188.00 | $2,000.00 | 745.00 | 2,000.00 | 1606.00 | $2,000.00 | ||||
| Payroll Taxes | 554.49 | 491.28 | 389.49 | $675.00 | 317.90 | 675.00 | 205.29 | $325.00 | ||||
| Total Other Salary Expense | 13,798.72 | 16,001.81 | $13,995.51 | $15,164.00 | 11,830.86 | 15,164.00 | 12333.92 | $8,967.00 | ||||
| Office/Admin Expenses | Total Salary Expenses | 88,908.61 | 90,710.87 | $93,081.52 | $95,409.00 | 85,081.06 | 95,409.00 | 86961.24 | $49,179.00 | |||
| Postage | 896.00 | 844.00 | 975.72 | $1,000.00 | 741.40 | 1,000.00 | 352.00 | $500.00 | ||||
| Telephone | 1,431.24 | 1,425.48 | 1,443.38 | $1,200.00 | 1,474.20 | 1,200.00 | 1383.08 | $1,200.00 | ||||
| Office Supplies | 1,445.06 | 909.49 | 1,651.35 | $1,500.00 | 1,272.37 | 1,500.00 | 940.62 | $1,500.00 | ||||
| Office Machine Maintenance | 1,525.10 | 1,018.02 | 1,150.52 | $1,875.00 | 817.06 | 1,875.00 | 769.36 | $1,875.00 | ||||
| Auditing and Bookeeping | 0.00 | 0.00 | 4,500.00 | $0.00 | 25.63 | 0.00 | 0.00 | $0.00 | ||||
| Advertising | 2,087.36 | 2,113.42 | 2,227.16 | $2,075.00 | 2,380.57 | 2,075.00 | 2343.44 | $1,000.00 | ||||
| Item | Total Office/Admin Expense | 7,384.76 | 6,310.41 | $11,948.13 | $7,650.00 | 6,711.23 | 7,650.00 | 5788.50 | $6,075.00 | |||
| Worship | 2005 Actual | 2006 Actual | 2007 Actual | 2008 Budget | 2008 Actual | 2009 Budget | 2009 Actual | 2010 Budget | ||||
| Altar Guild | 368.29 | 384.25 | 513.70 | 400.00 | 417.06 | 400.00 | 404.35 | $400.00 | ||||
| Music | 225.42 | 144.00 | 225.00 | 150.00 | 75.00 | 150.00 | 75.00 | $75.00 | ||||
| Instrument Maintenance | 0.00 | 0.00 | 0.00 | 100.00 | 0.00 | 100.00 | 0.00 | $0.00 | ||||
| Evangelism | 76.23 | 53.92 | 0.00 | 250.00 | 0.00 | 50.00 | 0.00 | $50.00 | ||||
| Periodicals | 120.00 | 151.50 | 159.95 | 150.00 | 136.00 | 150.00 | 237.50 | $250.00 | ||||
| Bulletin and Printing | 62.42 | 84.79 | 96.41 | 150.00 | 272.41 | 150.00 | 253.72 | $150.00 | ||||
| Worship | 4.00 | 110.82 | 30.89 | 200.00 | 144.90 | 200.00 | 0.00 | $0.00 | ||||
| Education (Family Ministry) | Total Worship Expense | 856.36 | 929.28 | 1,025.95 | 1,400.00 | 1,045.37 | 1,200.00 | 970.57 | $925.00 | |||
| Catechesis | 0.00 | 0.00 | 0.00 | 50.00 | 0.00 | 50.00 | 0.00 | $0.00 | ||||
| Christian Education | Education (adult) | 12.88 | 250.50 | 173.65 | 200.00 | 124.82 | 200.00 | 32.40 | $100.00 | |||
| Church School | 151.97 | 80.00 | 0.00 | 200.00 | 0.00 | 200.00 | 0.00 | $100.00 | ||||
| Other Work in Congregation | Total Education | 164.85 | 330.50 | 173.65 | 450.00 | 124.82 | 450.00 | 32.40 | $200.00 | |||
| Convention | 0.00 | 310.00 | 245.00 | 450.00 | 0.00 | 450.00 | 0.00 | $100.00 | ||||
| Inreach | 309.91 | 0.00 | 75.00 | 100.00 | 0.00 | 100.00 | 0.00 | $0.00 | ||||
| Membership Incubator | 0.00 | 65.56 | 88.36 | 150.00 | 0.00 | 150.00 | 0.00 | $0.00 | ||||
| Stewardship | 0.00 | 21.50 | 400.00 | 0.00 | 400.00 | 16.96 | $200.00 | |||||
| Youth | 0.00 | 0.00 | 0.00 | 25.00 | 0.00 | 25.00 | 0.00 | $0.00 | ||||
| Parish Life | 300.00 | 317.48 | 185.92 | 200.00 | 263.98 | 200.00 | 0.00 | $200.00 | ||||
| Outside Expenses | Total Other Expense | 609.91 | 693.04 | 615.78 | 1,325.00 | 263.98 | 1,325.00 | 16.96 | $500.00 | |||
| Assessment | 13,294.32 | 14,185.16 | 17,340.65 | 16,189.00 | 9,443.35 | 18,320.00 | 0.00 | $14,134.68 | ||||
| Acceptance | 3,323.64 | 3,546.29 | 4,335.16 | 4,047.00 | 1,806.30 | 2,500.00 | 0.00 | $3,533.67 | ||||
| Lehigh County Conference | 350.00 | 400.00 | 0.00 | 400.00 | 400.00 | 400.00 | 0.00 | $0.00 | ||||
| "Together We Can" | 0.00 | 285.00 | 267.00 | 267.00 | 267.00 | 267.00 | 0.00 | $0.00 | ||||
| Habitat Emmaus Build | 0.00 | 500.00 | 0.00 | 900.00 | 0.00 | 0.00 | 0.00 | $0.00 | ||||
| Total Operating Expense | Total Outside Expenses | 16,967.96 | 18,916.45 | 21,942.81 | 21,803.00 | 11,916.65 | 21,487.00 | 0.00 | $17,668.35 | |||
| Balance Income-Expense | 138,728.82 | 140,157.81 | 144,228.95 | 149,087.00 | 122,346.78 | 146,771.00 | 109699.49 | $93,737.35 | ||||
| Item | 5,776.60 | (5,252.80) | 33,432.72 | (25,191.00) | (4,557.45) | (47,171.00) | (4453.88) | ($23,577.35) | ||||
| 2005 Actual | 2006 Actual | 2007 Actual | 2008 Budget | 2008 Actual | 2009 Budget | 2009 Actual | 2010 Budget | |||||
| Apr-10 | ||||||||||||
