St. Margaret’s Church in Emmaus Vestry Meeting 10 March 2010 at 7:00 pm Agenda Devotions Approval of Minutes January 13 Report from Canon Shallcross on Parochial Matters Discussion about Parochial Matters in General Day School Committee Report This Committee is charged to learn and to evaluate the mission and operation of the Day School; to analyze its financial position; and to make any appropriate recommendations to the Vestry. Sunday Schedule Committee Report The Committee is charged to recommend to the Vestry a worship schedule that furthers St. Margaret’s mission and ministry. Parish History Committee Report This Committee is charged to develop and to present to the Vestry a parish history from a systems perspective, so that automatic patterns of functioning can be improved and changed to assist the mission and ministry of St. Margaret’s. Financial Report: Treasurer’s Report for February Other Business The Venerable Howard Stringfellow 333 Wyandotte Street Bethlehem, Pennsylvania 18015 (610) 691-5655, ext. 222 archdeacon@diobeth.org St. Margaret’s Church in Emmaus Vestry Meeting 10 March 2010 at 7:00 pm Minutes Devotions Present were: Connie Archer, Libby House, Tim Merrill, Lexa Shallcross, Howard Stringfellow, and Jenn Wager. HS led a devotion based on Jeremiah 8:18—9:6. Approval of Minutes January 13 Moved by LH, seconded by CA, passed unanimously. Report from Canon Shallcross on Parochial Matters Attendance at one 9 am service has ranged from 29-45 (ASA is 37 at present, 42 a year ago) Ash Wed pancake supper was held Alice Lutzel had a serious car accident on Feb 22 Frank Howland was buried; significant memorial money has been given; widow would like to see it used for a new outdoor sign Mike Petrohoy died, graveside service; family requests memorial money go to ALS LS met with Jim Powell, pastor of West Valley Presbyterian Church, who hasdecided not to move from their present space at this time; two services at present location. Outreach ministry: Family School is well-attended and well-staffed. LS has been giving “church tours” for St. Margaret’s Nursery School classes. Emmaus Borough Board of Health’s annual inspection of parish kitchen now is completed. Kistler O’Brien is scheduled to inspect the fire/safety systems on Mar 11 Discussion about Parochial Matters in General LS said that there is uncertainty among parishioners; parishioners feel disenfranchised (lots of hurt feelings) LH said that parishioners are not coming to grips with the situation and are not centered; the heart of the matter is not being faced LS said that people are not signing up for ministries TM said that he mentioned the need to sign up at the Annual Meeting; Marion (Stewart ?) had been scheduling and Jenn Wager is scheduling ministers for the services LS said the building is not being taken care of and that there is no property committee; TM said that 2 or 3 parishioners have been working together as a property committee and that he can open the opportunity for this ministry to others LS said that she questions the feel of the worship; CA asked if there were negatives to the worship and the schedule; JW said there were none; TM said that Rite 1 people are voting to some extent with their feet, and the Rite 2’s (or late service people) are not; LS said that the Organist is able to play the services. Nursery School Committee Report This Committee is charged to learn and to evaluate the mission and operation of the Day School; to analyze its financial position; and to make any appropriate recommendations to the Vestry. LH said that the NSB is glad to have more people from the parish; they’re concerned that they’re not going to be shut down; they’re made up of parents and former parents; they want leadership from parish to attend board meetings; they’re concerned about staying open, and LH added that the emphasis is on staying open. LH said that the accounting is still mysterious; the plan to switch to new accounting program will be discussed at the next NSB meeting; Bruce Reiner has offered dates to help, and this will be worked out at the next NSB meeting. The question of licensing arose. LH said that if the NS is not child-care (that if it is educational) no licensing is needed. Sunday Schedule Committee Report The Committee is charged to recommend to the Vestry a worship schedule that furthers St. Margaret’s mission and ministry. No report. This committee has finished its charge, and the service schedule has been approved and implemented. Parish History Committee Report This Committee is charged to develop and to present to the Vestry a parish history from a systems perspective, so that automatic patterns of functioning can be improved and changed to assist the mission and ministry of St. Margaret’s. CA reported the progress of the History Committee and elaborated Anne Kitch’s written report, distributed. They met on Jan 26—snow has disrupted meetings. AK has been investigating early parish leadership; Joe Cardinale has been preparing a timeline of the parish’s history; Mac West is compiling date to prepare a list of parish groups and outreach ministries; Connie Archer is interviewing members and former members to gather historical data. The committee is scheduled to meet on Mar 24. Perhaps a preliminary report will be ready by the Apr vestry meeting. Financial Report: Treasurer’s Report for February HS raised the question of moving vestry meetings to the third Wednesday to give the financial reports more time; there was approval of the change, and HS said that Apr 21 was not open for the vestry to meet. LH pointed to the 2nd pink sheet of the Feb report—these are unpaid bills; also the yellow sheet of Designated Funds and how this income has been used to pay for operations Substantial discussion about what “half” means for the vicar’s salary. HS said that this would be a total figure that is one-half last year’s total figure. LH and TM discussed this and began to determine the figures based on formulae: 18% of salary is pension, medical insurance is fixed, housing is 46% of salary or as LS determines. Budget was discussed and left unchanged until compensation figures are set; LH asked if $75K parishioner offerings were a firm figure. Good questions, also, about how the New Hope grant is to be included in financial reports—how the budget for the Family School is to be included in the financial reports. Other Business HS asked to meet with the vestry privately. A number of topics was discussed. Hi Vestry Members An update on the Nursery School accounting records. I have had several back & forth emails to Linda and Rochelle about setting up a time to assisted them in setting up the accounting system on Quickbooks. I have found that a volunteer husband is currently helping and learning to use Quickbooks. Linda is afraid that the volunteer would bow out if we try to give him more work. I have given Linda and Rochelle some dates and times last week but with their work schedules, the snow storm and a death in the family, we haven't gotten together. My schedule for nights & weekends is filling up quickly with tax appointments, I'm trying to work them in the schedule. Linda has suggested we wait until after April 15 or until the end of the school year (June) when things are less hectic for both of us. I requested a copy of the Quickbooks file and the excel file for me to review before we met, so I won't be taking up everyone's time as I learn what they are doing. Linda responded that she would contact the volunteer for a copy. Bruce Reiner The Rev. Anne E. Kitch Canon for Formation in the Christian Faith Diocese of Bethlehem 333 Wyandotte St. Bethlehem, PA 18015 610-691-5655 begin_of_the_skype_highlighting 610-691-5655 end_of_the_skype_highlighting begin_of_the_skype_highlighting 610-691-5655 end_of_the_skype_highlighting x237 akitch@diobeth.org Wednesday, March 10, 2010 To: St. Margaret’s Vestry Re: Report from the History Committee Members: Connie Archer, Joe Cardinale, Anne Kitch (chair), Maggie Werner, Mac West. The Committee last met on Tuesday, January 26, 2010. AK has been checking Diocesan records regarding early leadership of the parish. JC is preparing a timeline of the founding of St. Margaret’s along with data about early leadership. MWest is compiling data to prepare a chronological list of parish social groups and outreach ministries. CA is preparing to interview St. Margaret members (and former members) to gather historical data. She continues to compile a list of people to interview. No other work has been submitted at this time. Committee has a meeting scheduled on Wednesday, March 24, at 7:00 p.m. to analyze data and prepare to report to the April Vestry Meeting. Respectfully submitted, Anne E. Kitch Attached please find the updated copy of the 2010 Budget. The Member offerings still reflect a pure projection based on the run rate from 2009, as I got my request to Tinsley for better data late and she is still working on those figures for me. Otherwise, the budget should be as complete as it can be to this point while we wait to find out whether we are required to pay the Diocesan Acceptance, and while we wait for the final details on the compensation package for Lexa. Peace, Jenn Burkhardt
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